Advika Infotech

Privacy Notice

How Advika Infotech collects, processes, and protects your personal data.

Effective Date: 24 June 2026

1. Summary

Advika Infotech ("we"), having its registered office in Bengaluru, is an IT professional services firm specializing in the provision of IT Infrastructure Managed Services, Cloud Solutions, Cyber Security and IT Managed Service.

This Privacy Statement applies to the collection, processing, disclosure, and use of personal data ("Personal Data") submitted to Advika Infotech. The terms "We," "Us," or "Our" refer to Advika Infotech, and "You," "Your," or "User" refers to anyone accessing the website.

Please read this Privacy Notice carefully. By visiting our website or using any of our services, you indicate your acceptance of our use of your personal data as set out in this Privacy Notice.

2. Personal Data We Collect and How

2.1 Categories of Personal Data

  • Personal particulars (e.g., name, age, sex, date of birth, nationality)
  • Contact information (e.g., phone number, email address, mailing address)
  • Identification documents (e.g., passport, ID numbers)
  • Professional details (e.g., company, title, qualifications, resumes)
  • Transaction data (e.g., tax info, bank account details)
  • Other data (e.g., CCTV footage, visitor logs, call recordings)
  • Personal Data provided during client engagements

2.2 How We Collect Personal Data

  1. Directly from individuals via forms, business cards, events, or job applications
  2. When establishing business relationships or using our services
  3. Indirectly via recruitment agencies, clients, former employers, vendors
  4. From public sources (e.g., news, sanctions lists, internet)
  5. Through clients in the course of service delivery
  6. Through CCTV monitoring of office premises

2.3 Legal Grounds for Processing

  • Consent – Based on explicit consent where applicable
  • Legitimate purposes – Includes voluntary submission, compliance, and regulatory purposes
  • Public interest – Emergencies, medical threats, or disaster response
  • Employment-related – Protecting IP, legal obligations, and internal policies
  • Contractual necessity – We process your personal data only when it is necessary for the performance of the contract. For example, if the processing is necessary in order to fulfil our commitments under the applicable terms of service.
  • Legal Obligation – We process your data only if the use of your information is necessary for compliance with a legal obligation.

3. What We Do with Your Personal Data

  1. Promoting services, communicating with clients
  2. Event invitations and marketing communication
  3. Recruitment and career opportunities
  4. Compliance with laws and regulations
  5. Health and safety monitoring in incidents or pandemics
  6. Fulfilling legitimate business operations

4. Sharing with Third Parties

We may share Personal Data with trusted third parties including:

  1. Vendors, service providers, document management providers
  2. Legal advisors, auditors, and insurance providers
  3. Compliance and conflict-checking services
  4. Government authorities or law enforcement as required
  5. Health and emergency services
  6. Marketing, recruitment, and payment service providers

5. CCTV Surveillance

We use video surveillance equipment for security and access control purposes (legitimate interest), which is necessary for providing a safe environment for our employees and all stakeholders entering the Office.

Note: The CCTV system is not used for any other purpose, such as systematic behavioural monitoring.

6. International Transfer

Your PII may be transferred to, and maintained on, computers located outside of your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. These international transfers of your personal information are made pursuant to the appropriate safeguards.

By using our services and providing your personal data, you consent to the transfer of your personal data to these locations.

7. Our Policy Towards Children

Our Services are not directed to children under 16, and we do not knowingly collect PII from children under 16. If we learn that we have collected the PII of a child under 16, we will take steps to delete such information from our files as soon as possible.

8. Cookies & Tracking

We use cookies and tracking tools to improve user experience. Refer to our Cookie Policy for details.

9. Your Rights

9.1 Under Indian DPDP Act, 2023

  • Right to access and review your Personal Data
  • Right to correction and updates
  • Right to erasure ("right to be forgotten")
  • Right to grievance redressal
  • Right to withdraw consent
  • Right to file complaints with Data Protection Board

10. Data Security

We follow industry best practices including ISO 27001-aligned protocols to secure Personal Data against unauthorized access, alteration, or loss.

11. Data Retention

We will retain your personal information for as long as is needed to fulfil the purposes outlined in this Privacy Notice unless a longer retention period is required or permitted by law. We take reasonable steps to delete or permanently de-identify your Personal Data that is no longer needed.

12. Do Not Track

Certain web browsers and other devices you may use to access the Sites may permit you to submit your preference that you do not wish to be "tracked" online. We do not currently commit to responding to "do not track" requests, in part, because no common industry standard for "do not track" has been adopted by industry groups, technology companies, or regulators. We will make efforts to monitor developments around Do Not Track browser technology and the implementation of a standard.

13. Sale or Sharing of Your Personal Information

Advika Infotech does not sell or share Customer Personal Information under the Agreement.

14. Use of Sensitive Personal Information

Advika Infotech does not collect any Sensitive Personal Information from the Customers under the Agreement.

15. Retention, Use, and Disclosure of Personal Data

Advika Infotech will not retain, use, or disclose Customer Personal Information according to the Agreement outside of the direct business relationship with Customer or for any purpose, including a Commercial Purpose, other than as necessary for the specific purpose of providing the Products for Customer according to the Agreement.

16. Contact Us

For queries or grievances related to this Privacy Statement, email us at: contact@advikainfotech.com

17. Changes to This Statement

We may periodically update this Statement. Please check our website for the most current version.

Appendix: Definitions

Personal Data:
Any data that identifies an individual directly or indirectly.
Processing:
Any operation performed on Personal Data (e.g., collection, storage, use, destruction).